- Preparation and processing of employment documentation for onshore staff, seafarers, and rotational personnel (hiring, transfers, terminations). - Drafting and administration of employment contracts. - Maintenance and regular updating of employee personnel files. - Coordination and tracking of rotational, leave, and crew change schedules. - Preparation and issuance of maritime documentation: - Seaman’s Books, - Medical certificates, - STCW certificates, - Work permits, visas, and other required authorizations. - Monitoring the validity and expiration dates of all mandatory crew and staff certifications. - Maintaining up-to-date crew and onshore personnel databases in HR/crew management systems. - Liaising with governmental and international authorities regarding recruitment, visas, and certification processes.

- Carry out the work in record keeping (registration, passing, storage and retrieval of documents in accordance with the standards of record keeping), to carry out the office workflow; - Implement business correspondence (registration and processing of incoming and outgoing correspondence), business correspondence, to provide mailing of the necessary information (materials); - Carry out maintenance of the office stationery, supplies and other inventory required for office operation (to analyze and assess the office service and logistics requirements), development of office stationery plans, expendables, etc., to monitor the office stationery availability in stock and consumables) ; - Organize business trips of employees (to book tickets and rooms in the hotel etc.) - Assist the Tenders and Contracts Department; - Any other delegated responsibilities as instructed by Line Manager; - Adhere to QA or HSE requirements; - Inform process owners, QA- and HSE coordinators of potential improvements in processes, working environment, or other organizational changes relevant to the area of responsibility; - Contribute to reaching the company’s quality goals and to implement instructions and regulations in the daily area of responsibility;

- Responsible for activities related to tendering process; - Full tender support on behalf of company; - Preparation of tender documents in accordance with the requirements of the RoK legislation; - Preparation and modification of tender documents in accordance with the requirements of the RoK legislation (RoK Law "On Subsoil and Subsoil Use", Procurement Policies and Rules of "National Welfare Fund" Samruk-Kazyna " JSC; - Registration of the company on websites; - Preparation of tender documentation and submission of applications at all stages; - Handling a buying cycle; - Monitoring of websites, such as NADLoC, Samruk-Kazyna, ERG; - Requesting required tender documentation, reviewing its requirements. If required, asking for clarification and taking into account changes in the tender documentation; - Responsible for negotiations and correspondence with the Tendering Authority; - Timely provision of all relevant information in terms of conditions - Preparation of the tender documentation, work with Tendering Authority, preparation of tender packages, execution of bank guarantees; - Monitoring of supply according to tender, return of bank guarantees, tracking cash receipts of tenders, monitoring of cash flows under the tender, - Control of creating and maintaining an archive of electronic versions of applications, agreements, contracts, documentation related to procurement;

EXPEDITING: - Review Purchase Order and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding that could potentially cause delays; - Ascertain Purchase Order and that associated contractual documentation (technical and non-technical ) is received by vendor; - Ensuring that the vendor supply schedule covers all the supply cycle phases (engineering, procurement , construction , inspection , preparation for shipment and transport ) and its compliance with contract delivery terms and dates ; - Guarantee all the supply information useful for the correct application of Liquidated Damages in case delivery of materials delay; - Checking Technical description in Purchase Order; - Ensuring the definition of Inspection and Testing Plan in line with the contractual requirements and an adequate vendor Inspection and Testing Programmer; - Ensuring the proper testing / inspection documentation ; - Providing and distributing Inspection Reports; - Certification review; - Providing of feedback about vendor performance; - Monitoring the progress status of the supplies with regard to all the Project cycle-phases, in order to ensure the fulfilment of the contractual delivery dates; - Analyzing and realizing the most productive manufacturing process finalized to minimize the production time and costs. TRANSPORT: - International Rules for the Interpretation of Trade Terms “Incoterms”; - Arrangement of load transportation by all means of transport with freight forwarders: DHL Italy, SAGA Italy, Baggio Italy, and Saima Avandero. - Requirements for issue of shipping (cargo) documentation; - Preparation of quarterly report; - Maintain the SAP system based shipping costs database sourced from customs declaration; - Checking the accuracy of amounts claimed by shippers and transportation companies; - Request from the supplier for all the necessary documentation for delivery and customs transactions invoice, packing list, certificates for imported products, etc); - Providing reliable and up-to-date information on supply progress status according to the assigned level of criticality in order to identify potential delays, analyze the causes of them and propose the corrective actions needed to minimize any deviations and / or variation order requests; - Preparation of Work orders.

- Purchase of materials, equipment, supplies and services of a specialized or complex nature in accordance with prescribed purchasing regulations and procedures; - Reviews and analyzes of purchase requisitions, investigates and develops sources of supplies, prepares bid specifications, issues bid and reviews quotations; - Receiving of approved Purchase Requisition from end-users. - Source materials/equipment in local and foreign markets; - Creation of Request for Quotation; - Receiving quotations through e-mail or in sealed envelope; - Preparation of bid documents for Management approval in the system in compliance with Corporate Procedures and Local Legislation; - Determination of Quality and HSE Specifications; - Preparation of Purchase Order complete with all necessary commercial and technical attachments; - Keeping track of material requisition trough the bidding and award phases; - Tracking Purchase Orders through the Delivery phase, including Expediting, Logistics and Delivery; - Taking a part weekly project meeting with client and engineering department.